Real Estate re-assessment appeals numbers raise eyebrows at supervisors pre-meeting work session – EDA personnel surprise at regular meeting
The Warren County Board of Supervisors kicked off a Tuesday evening, March 7th work session/regular meeting with a change to the 6 p.m. work session agenda. That change removed the only open work session agenda item, discussion of the “Implementation of a County-Wide Hiring Freeze”, and added a presentation on “the Warren County Finance and Personnel Update”. Following the County Administrator’s report on that altered agenda item, South River Supervisor Cheryl Cullers addressed removal of the hiring freeze topic (at 28:42 of work session/meeting video mark).
Cullers noted her initiative to freeze hiring while the coming fiscal year budget and revenue numbers were still being worked out. Having in an email she referenced, cited County Fire & Rescue as a potential target of the freeze due to her perception trained staff was already in needed positions, Cullers said she had not meant to single out that department, just use it as an example of her budgetary concerns.
“Since Dr. Daley has assured me that we’re pretty good with where we are with this budget. And we don’t foresee any need to increase it more than what our equalization rate will be, I’d like to remove it from the (meeting) agenda when we get there,” Cullers explained of removal of the hiring freeze, from not only work session discussion, but also from meeting action. Her reference to the equalization rate appears to indicate the board plans to continue its three-year string of not raising taxes by setting the equalization real estate tax rate at a revenue neutral level.
County Administrator Ed Daley opened his Finance and Personnel update by noting that most recent in a string of resigned county finance directors, Matt Robertson, was supposed to give the report in January when the county’s annual audit result was initially expected. However, delays in completing the audit – no reason for that delay was cited – led to its delivery just last week, Daley told the board.
Reassessment Appeals numbers
Near the end of his PowerPoint presentation Daley noted numbers surrounding citizen appeals of re-assessment real estate value increases on their properties to the County’s Board of Assessors . Out of 1,110 total appeals heard, Daley reported that 881 people (an estimated 80%) had their assessments lowered. Those 881 downward valuations led to a $30.65-million reduction in new real estate values countywide upon which the County Real Estate taxes in the coming Fiscal Year 2023-24 will be based. Those numbers drew a “WOW” from North River Supervisor Delores Oates.
Concluding his report with those Board of Equalization re-assessment appeals numbers, Daley asked for questions from the board. Happy Creek Supervisor Jay Butler wondered if anyone who had appealed their assessments had, had their assessments increased by the Board of Equalization. Daley said he believed not, but was sure that if any had been the board would soon hear about it. Oates noted that the supervisors had no input or influence on the real estate reassessment and appeals judgments.
As previously reported, when Real Estate re-assessments produce above a 1% increase in county real estate tax revenue, by state code a municipality must “equalize” the existing tax rate downward to balance its tax revenue to the previously existing level. Any equalization resulting in an increase in county tax revenue is treated as a tax increase and must go to public hearing for citizen input and a vote of approval or denial by the county’s elected officials.
See that Finance and Personnel update beginning at the 40-second mark (:40) of the LINKED County video. After its completion 28:25 into the work session and Cullers’ above-referenced explanation of her abandoned hiring freeze request, the board went into a Closed/Executive Session on “Personnel” matters.
Closed meeting personnel matters
Those Personnel matters cited in Shenandoah District Supervisor Walt Mabe’s motion into closed session related to Shenandoah Farms Advisory Committee, the Board of Directors of the Industrial Development Authority of the Town of Front Royal and County of Warren Virginia (aka FR-WC EDA), the Warren County Board of Building Code Appeals, and the Warren County Board of Zoning Appeals. The FR-WC EDA discussion led to a surprise move during the regular meeting later that evening.
That surprise was the replacement of the two longest serving FR-WC EDA reform board members, Jeff Browne and Greg Harold, whose terms expired at the end of February. According to staff both had sought reappointment. Regular meeting Consent Agenda item #4 was “Citizen Appointments to the Front Royal/Warren County Economic Development Authority Board of Directors” with no additional information. County Administrator Daley requested the board remove the item from the Consent Agenda to allow for appointments to be made.
Consequently, on a motion by Delores Oates (at the 1:29:20 video mark), seconded by Walt Mabe, the appointment of:
“Hayden Ashworth to fill an unexpired term ending February 28, 2025;
“J.D. Walter to fill an unexpired term ending February 28, 2026;
“Robert MacDougall to a four-year term ending February 28, 2027;
“Bruce Townshend to a four-year term ending February 28, 2027;
was approved unanimously. MacDougall and Townshend are replacing Browne and Harold. At publication we had yet to receive a response from queries to the board on why Browne and Harold were replaced over their expressed desire for reappointment. More on the replacement of Browne and Harold will come as additional information becomes available.
Farms Advisory Committee overruled on Old Oak 4 purchase
In the wake of a live VDOT report, board reports and public comments the regular meeting agenda contained an 18-item (minus one) Consent Agenda and only one action item. As noted above, implementation of a county-wide hiring freeze was removed from the agenda, leaving a lone action item of interest to the Shenandoah Farms Advisory Committee and Farms residents. That item was the staff “Award Recommendation for Old Oak IV Precast Box Culverts”. Despite the recommendation of the board’s appointed Shenandoah Farms Advisory Committee against the purchase, on a motion by Cullers, seconded by Mabe, the supervisors unanimously approved the staff-recommended purchase of the Box Culverts at a price of $695,583.
The lengthy Consent Agenda included 11 Authorizations to Advertise for Public Hearing (7 for short-term tourist rentals; 3 for Rushmark Rockland Road LLC’s requests – a/ to Rezone Certain Parcels from Commercial and Residential One to Industrial, b/ to Amend the Comprehensive Plan Future Land Use Map from Commercial and Residential One to Industrial, and 3/ a Conditional Use Permit for a Building in Excess of 50,000 sq. ft. Located in the Route 340/522 Highway Corridor Overlay District; and 1 for a Zoning Text Amendment 2023-03-02, Ordinance to Amend Warren County Code Sections 180-8 and 180-55.2 Regarding Rural Events Facilities.
Public Comments begin at the 39:00 mark of the linked video. First up, Dennis David addressed concerns about Delinquent Taxes the County website lists. Citing no total given, David said he and his wife spent several hours each reviewing the 46 pages of material, adding the delinquent taxes due the County at over $2.1 million, some dating to 2003. That brings those oldest ones near the 20-year point at which he was told by County Treasurer Jamie Spiker the County drops them from the recovery list, David noted. Later in the meeting Board Chairman Cook commented that delinquent taxes were on her “radar”. Wells R. Bill (41:25) followed David to the podium and compared the county government unfavorably to the federal government in its method of factoring age and disabilities into taxing policies.
See the entire work session and meeting, or its highlights in the County video.
EDA in Focus
Realigned WC EDA approves internal and external committee appointments, adds marketing costs to FY-2024 budget request
The Front Royal Warren County EDA held its monthly meeting on Friday, March 24, 2023, at 8 a.m. Six Board members, legal counsel, and the County Director of Economic Development were present. Board Member Rob MacDougall participated remotely.
The regular meeting began with Committee Reports. Board Chair Scott Jenkins referenced the reports attached to the agenda packet and provided updates on recent meetings. The Board approved appointments to the Asset, Finance, Small Business Loan, Avtex, and Workforce Committees. The Board also elected J.D. Walter as its new Vice-Chair and Hayden Ashworth as Assistant Secretary.
Treasurer Jim Wolfe, and Director of Economic Development Joe Petty provided an update on the EDA financial statements and noted that the Board of Supervisors is still reviewing the EDA’s proposed Fiscal Year 2023/24 budget. The EDA Board then approved a motion to add $40,000 for marketing to its budget request.
Under new business, Member Jorie Martin first announced that the next Open-Door Business Session will focus on Workforce and is rescheduled to June with more details to come. The Board then approved a memorandum that uses revenue from a recent lawsuit settlement to reimburse the County as part of a loan agreement.
The Board concluded the meeting with a closed session to discuss potential disposition of real property to business prospects, the small business loan committee applications, and legal consultation on active litigation. Following the closed session, the board approved the appointments of Jennifer Avery, Bryon Biggs, Susan Laurence, and Herbert Melrath to the Small Business Loan Committee. The EDA looks forward to working with them.
The next regular monthly Board meeting will be held on Friday, April 28, 2023, at 8 a.m., at the Warren County Government Center.
Supervisors OK series of short-term-tourist rentals after lengthy joint discussion on Rural Event Facility lodging rental parameters
On Tuesday, March 28, the Warren County Board of Supervisors held its recently added third monthly meeting to deal with the increased number of public hearings largely fueled by short-term-tourist rental Conditional Use Permit (CUP) applications. Seven of the eight public hearings remaining on the agenda were seeking permitting for short-term-tourist rentals. Three public hearings related to Rushmark Rockland Road LLC’s north-side Industrial Zone development plans, originally including a data center, were withdrawn from the agenda at the applicant’s request. The first, and lengthiest, discussion involved a joint supervisors/planning commission public hearing on a planning staff forwarded text amendment recommendation on lodging rentals tied to Rural Events Facilities.
The 6 p.m. open meeting followed a two-topic Closed/Executive Session discussion regarding legal matters related to the various FR-WC Economic Development Authority litigations, and a late added discussion on the “Disposition of Publicly Held Real Property”. There were no announcements following the closed session.
The results of the public hearings were as follows:
C. Joint Public Hearing – Zoning Text Amendment 2023-03-02, Ordinance to Amend Warren County Code Sections 180-8 and 180-55.2 Regarding Rural Events Facilities – presented by Chase Lenz, Zoning Administrator. Two options were presented by staff:
“Option A includes express language under subsection §180-55.2B(2) of the draft ordinance requiring the rental of lodging units to be only in conjunction with an event, implementing a three-consecutive-day duration limit for rental contracts, and prohibiting the use of the lodging units as Short-Term Tourist Rentals. Planning staff recommends this option as these requirements are essential to the classification of the use as accessory to the Rural Events Facility and it distinguishes the use from a Short-Term Tourist Rental.”
“Option B excludes the requirement for the rental of lodging units to be only in conjunction with an event, increases the maximum duration limit for rental contracts to seven consecutive days, and removes the prohibition on the use of the lodging units as Short-Term Tourist Rentals. This option allows for the rental of the lodging units to be independent of the Rural Events Facility. It is the opinion of Planning staff that such rental of the lodging units independent of the Rural Events Facility should be classified as a separate principal use and not accessory to the Rural Events Facility.”
Shelly Cook, whose recent approval of Rural Events Facility permitting on her operational Agricultural vineyard property raised the issues on planning staff’s text amendment initiative, was present and answered questions related to her planned operations. During discussion, North River District Supervisor Delores Oates urged her colleagues to take a “pioneering” role statewide in defining acceptable Agricultural-Tourism uses to help financially struggling Agricultural operations stay in business, as opposed to selling or transferring their uses to full Residential or Commercial development. And following extensive discussion, the board took the planning commission’s recommendation to allow lodging as an independent use with the longer seven-day maximum stay, as opposed to three days tied to specific events.
- Discussion and Recommendation by the Warren County Planning Commission — After a nearly hour-long joint supervisors/planning commission discussion, first the county planning commission on a motion by Ms. Richardson, by a 3-1 vote, Mr. Huson dissenting, Mr. Henry abstaining, recommended Option B be adopted.
- Discussion and Motion by the Warren County Board of Supervisors — On a motion by Mrs. Oates, seconded by Mr. Butler, unanimously approved Option B of the text amendment proposals.
D. Public Hearings
- Conditional Use Permit 2023-01-01, Dominik Golczewski for a Short-Term Tourist Rental located at 398 Briar Lane and identified on Tax Map 15E, Section 5, Block 5, Parcel 443 – Chase Lenz, Zoning Administrator — On a motion by Mr. Mabe, seconded by Mrs. Oates, unanimously approved the request. There were no speakers at the public hearing.
- Conditional Use Permit 2023-01-03 Vitaliy Hayda & Oleksandr Mokrohuz for a Short-Term Tourist Rental located on 540 Bragg Drive and identified on Tax Map 23C, Section 8, Block 4, as Parcel 16 – Matt Wendling, Planning Director — On a motion by Mr. Butler, second by Mrs. Oates, unanimously approved the requested permitting. Again, no public hearing speakers though communications from neighbors was put into the public hearing record.
Conditional Use Permit 2023-01-04, Thomas Ryan for a Short-Term Tourist Rental located at 944 Wilderness Road and identified on Tax Map 23A, Section 8, Block 45, Parcel 17A – Chase Lenz, Zoning Administrator — On a motion by Mr. Butler, second by Mrs. Cullers, unanimously approved the requested permitting. The applicant was present to answer questions.
Conditional Use Permit 2023-01-05, David Bediz for a Short-term Tourist Rental located at 303 Marino Lane and identified on Tax Map 15D, Section 2, Block 5, Parcel 95 – Matt Wendling, Planning Director — On a motion by Mr. Mabe, second by Mr. Butler, unanimously approved the permitting request. No speakers addressed the board and the applicant was not present.
Conditional Use Permit 2023-01-06, Nathan L. Phenicie for a Short-Term Tourist Rental located at 1264 Freezeland Road and identified on Tax Map 23I, Parcel 3 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Oates, second by Mr. Mabe, approved the application unanimously. Applicant was present, there were no public hearing speakers.
Conditional Use Permit 2023-01-07, Kari Meyer for a Short-Term Tourist Rental located at 121 Cheyenne Lane and identified on Tax Map 26A, Section 7A, Parcel 18A1 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Cullers, second by Mr. Butler the application was unanimously approved. Applicant was present, again no one spoke at the public hearing.
Conditional Use Permit 2023-01-08, Matthew Williams & Jay Gilbert for a Short-Term Tourist Rental located at 12 Far View Lane and identified on Tax Map 15A, Section 1, Block 3, Parcel 103A1 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Cullers, second by Mrs. Oates, the board unanimously approved the application. Initial opposition from the Blue Mountain POA was noted by staff, though Lenz told the board the applicant had met with POA representatives to ease their concerns. The applicant verified discussion with the POA chairman by email, working toward a mutually agreeable resolution still in the works.
The meeting adjourned at 7:33 p.m.
See the discussions and actions taken in the County video.
Council approves Commercial Outdoor Recreation operation after recognizing FR Karate Club’s half century and Skyline High’s State semifinal basketball run
The Front Royal Town Council kicked off its meeting of March 27th with a student-guest leading of the national Pledge of Allegiance — R-MA senior Sophia Wagner did the honors — and approval of Proclamations of Recognition for the Front Royal Karate Club of Sensei Art Drago’s 50th anniversary at the same downtown Kidd Lane location and the Skyline High School basketball team’s district and regional championship runs to the Virginia State semifinals.
A four-item Public Hearing agenda saw unanimous approval of all four items before council. First up was Jeff Kelble’s Special Use Permit request for a Commercial Outdoor Recreation Facility at 1847 N. Royal Avenue. Prior to its approval on a motion by “Skip” Rogers, seconded by Amber Morris, individual council members lauded Kelble’s detailed proposal for river-focused options prominent among his planned recreational activities on the town’s north-side.
The public hearing drew one speaker, Robert Sealock, who urged council to approve the Special Use Permit as creating, not only a venue for tourism, but also for the community’s youth to engage in healthy and wholesome outdoor activities offered by their community.
The staff summary noted: “The property is zoned A-1, Agriculture and Open Space Preservation District. Outdoor recreation facilities are permitted only by special use permit in the A-1 zone. The property consists of 12 plus acres and is contained within FEMA’s ‘floodway’ and the flood zone. Planning Commission has recommended approval with conditions.
“Proposed uses include the following: Canoe and Kayak Rentals with Shuttle; Canoe, Kayak and Stand Up Paddleboard Rentals: During low water levels; Inner-tube Rentals; Low impact rustic camping and light camper camping that would give guests the ability to recreate in and explore Front Royal for several days. The effective peak season for river activity, from which most vehicle trips will be generated, is Memorial Day to Labor Day, about 15 weeks out of the year. Campsites will be at least 30’ wide and 1600 square feet as required by code.” Transportation and parking would be provided giving the facility the “capacity to serve about 1000 river users in any one of our various river activities.”
Destinations would include shuttling services upriver to “Eastham Park, Karo Public Boat Landing or beyond, so guests can paddle back downriver to the North Royal Avenue Location.” Destinations downriver would be another option. Mayor Cockrell noted the potential positive impact tourist-wise of a Rail Trail destination along a nearby section of the Shenandoah River by the old VFW site.
Other public hearings included: an Ordinance Amendment to Town Code Chapter 4-1 to accommodate council’s addition of a work session the first week of each month.
A Budget Amendment and Bid Award for the Fleet Maintenance Building Project to LCW Construction in the amount of $1,995,000 and approve a budget amendment in the amount of $2,450,000 to allocate funds for the construction and associated equipment.
And a Resolution for Financing of the Fleet Maintenance Building Project with Webster Bank in the amount of $2,450,000 with an interest rate of 4.345% for a term of 20 years.
Council discussion of the Fleet Maintenance Building Project and financing noted that while the expenditures were significant, in the long-run experience has shown that department and its services have saved the town government significant money, so it would be money well spent.
During Public Comments on non-agenda items, the mayor and council heard from the new chairman and president of Destination Management Organization (DMO) “Discover Front Royal”, Clare Schmitt, and Christopher Morganstern, town vape shop owner.
Schmitt introduced herself and described the DMO’s mission of promoting “the common economic interests of all the commercial tourism (businesses) in the Town of Front Royal and Warren County” and “increasing tourism revenue” to the community as a whole. She thanked past DMO board members, singling out past Discover Front Royal Chairman Kerry Barnhart, who was present, for agreeing to stay on the Discover Front Royal board to help bring her up to speed on the DMO’s work in managing community tourism promotion. She suggested town officials, as well as members of the public present or watching the meeting video, visit the Discover Front Royal website for additional information on the group’s efforts.
On the vape shop front, Morganstern described his longer-termed operations in town as traditional vape shops, which he differentiated from the recent influx of vape shops surrounding Virginia’s phased-in legalization of marijuana and other THC-based products. As former FR-WC EDA board member Greg Harold did on these pages (Commentary: Vape Shop regulations – Discriminatory or Failure to Act?), Morganstern urged council to use zoning regulations in place to control the influx of vape shops appearing to be focused on distribution of legalized THC products and paraphernalia, more so than products designed to be safer alternatives to tobacco smoking.
Council also unanimously approved a five-item Consent Agenda as presented; appointed Clare Schmitt to the Board of Zoning Appeals (BZA), noting no apparent conflict of interest to her recent appointment as chairman/president of Discover Front Royal; and reappointed the members of the Joint Towing Advisory Board due to a technical issue with their original appointment and expiration dates. That motion explained the appointments would be “retroactive from August 2022, said terms ending August 31, 2026.” Those appointments were: Towing/Recovery Business Representatives Gloria Knott – Keens Towing; Louis C. “Peanut” Tharpe – Tharpe’s Towing; Alan Crawford – Midway Towing; and Law Enforcement Members -WCSO Captain Robert Mumaw; FRPD Sergeant David Fogle; and VSP Sergeant Brian Davis
See these discussions, votes and other business in the Town video.
Council aims at Real Estate Tax revenue equalization, Personal Property rate will stay same as values fall from last year’s increases
Following a summary analysis by Finance Director B. J. Wilson at a Special Work Session of Wednesday evening, March 22nd, the Front Royal Town Council, minus one member — Amber Morris was absent, reached a consensus to advertise the setting of a Public Hearing on Real Estate and Personal Property Tax rates at its April 24th meeting. The Real Estate Tax rate must be reset to equalize tax revenue or justify any increase, in the wake of real estate reassessments that generally saw significant increases in values. While at the county level those increases have been estimated as high as 40% on average, Wilson said in town real estate values increased an average of 27.8%.
The finance director’s recommendation, based on council’s stated goal of not increasing the tax burden on citizens, was to reduce the existing Real Estate Tax rate of 13 cents per $100 of value to 10 cents per $100 of value to essentially equalize the Town’s real estate tax revenue to its previous level. As reported earlier, by state code any reassessment resulting in a greater than 1% tax revenue increase must be either equalized to within 1% if its previous revenue level or advertised as a tax increase if the new rate produces more than that 1% revenue increase.
The Town’s Real Estate Tax rate has bounced back and forth between 13 cents and 13.5 cents since 2014, when it was raised to 13 cents from 11 cents where it had stood for three years. It had been at 13 cents in 2006 before dropping to 7 cents for four years (2007 to 2010).
An agenda packet chart accompanying Wilson’s presentation indicated that based on the 2023 real estate assessed values, 1 cent of real estate tax equals $185,630 of revenue to the town government. The 10-cent rate was estimated to produce $1,826,050 of revenue, falling $64,635 short of the proposed Fiscal Year-2023/24 budget revenue. Various ways to compensate for that loss were discussed.
Wilson also advised council to defer late fees and penalties on the Town’s first Real Estate Tax billing due in June (the second is due in December) because of the late April setting of the rate resulting in the billings being sent out very close to the first installment payment coming due.
On the Personal Property Tax side, Wilson reported a reduction in Personal Property assessed values in town of approximately 20% or $36,586,875. Initial numbers on vehicle values, which skyrocketed last year, was a 12% loss of value from a year ago. His recommendation was to leave the Personal Property Tax rate where it is, at 64-cents per $100 of value.
Regardless of valuations up or down annually, the Town’s Personal Property Tax rate has been at 64 cents since 2011, when it was increased from 60 cents.
Following this discussion, council adjourned to a Closed/Executive Session to discuss “legal matters requiring the provision of legal advice by such counsel, specifically, proposed agreement with Discover Front Royal, Inc., and proposed agreement with Warren County.” There was no action out of the closed session.
See the tax discussion in the open portion of the meeting in the Town video.
Supervisors authorize departmental expenditures, fill a number of appointed board seats
At its meeting of Tuesday, March 21st, the Warren County Board of Supervisors took action on a number of budget-related departmental funding requests, as well as on annual contract renewals or modifications to existing contracts, and on a request from the Warren County Sheriff’s Office to approve submission of a non-matching State grant application in support of a number of its law enforcement functions. The board also took time to acknowledge and pose for a photo with its Emergency Management Team in recognition of Emergency Management Professionals Week, March 19th to 25th. Approval of an official Proclamation in support of the local support of the statewide recognition of the vital work of Emergency Management staffs was removed from the Consent Agenda for individual approval, allowing County Emergency Management staff present to be recognized.
Big budget items approved by the supervisors included for a solid waste Transfer Station Wheel Loader to the tune of $346,894.80, coupled with an annual preventative maintenance contract fee of $32,740.27. Staff, including Finance Director Alisa Scott, Public Works Director Mike Berry, and County Administrator Ed Daley described the history of the equipment and its key role in moving solid waste out of the county for disposal — “If we have any incident or accident (with the equipment), trash in the county stops” the public works director observed. Noting past issues with the equipment, going down for as long as a month-and-a-half without being able to replace parts, Berry noted that a extended maintenance contract was actually saving the County money.
The staff summary of the request noted that a transfer of $379,635.07 from the Refuse Hauling line item 4-1-42040-3204 to the Asset Replacement fund would cover the total cost of the 2023 John Deere 624 P 4WD wheel loader to the transfer station, along with the maintenance contract. The agenda packet also pointed out the wheel loader price reflected “a 40% discount off the vehicle’s list price.” Berry told the supervisors that the average lifespan of this equipment is 7,500 hours, and that the County’s piece being replaced was at 10,000 service hours. With all the numbers and statistics described, perhaps unsurprisingly the board, on a motion by Vice-Chairman Cheryl Cullers, seconded by Walt Mabe, unanimously approved the transfer, purchase, and extended maintenance contract.
After hearing Sheriff Mark Butler explain the dynamics of the Virginia Department of Criminal Justice Services Non-matching Grant, not requiring any match from the County, and with a quickly approaching submission deadline of March 24 at 5 p.m., just three days away, the board also unanimously approved, on a motion by Mabe, seconded by Jay Butler, submission of the grant application. The staff summary noted if selected as a recipient, the Sheriff’s Office could be awarded up to $216,000 to various uses. Uses described by the sheriff included an automated license plate reader that could be set up at various locations to ID the vehicle tags of people on the criminal justice wanted list, as well as upgraded recording systems. Noting the non-matching aspect, Sheriff Butler called the grant “very favorable”. And the supervisors agreed.
An eight-item Consent Agenda saw all but two items removed either for individual discussion and action, primarily appointments to various boards. One item, approval of the FY 2021-2022 Audit Report of Robinson, Farmer, Cox Associates, the County’s auditing firm, was entirely removed from the agenda, staff citing a delay in receipt of the Comprehensive Annual Financial Report or annual audit.
Tackling the items removed from the Consent Agenda to allow individual consideration and action, the Board of Supervisors did the following:
On a motion by Mrs. Cullers, seconded by Mr. Mabe, by a unanimous vote the board nominated Jessica Dean to be appointed by the Warren County Circuit Court to the Warren County Board of Equalization (BOE) as alternate to preside over appeals related to the 2023 General Assessment, that the existing alternate, Amanda Slate, be made a regular member of the BOE, and that Jennifer Avery be removed from the BOE.
On a motion by Mrs. Cullers, seconded by Mrs. Oates, again unanimously, the board nominated John Pennell to the Warren County Board of Zoning Appeals to be appointed by the Warren County Circuit Court to fill the unexpired five-year term beginning upon appointment and ending December 31, 2027.
On a motion by Mrs. Cullers, seconded by Mr. Mabe, the supervisors unanimously appointed David Rushton as the Alternate for the Warren County Board of Building Code Appeals to fill the unexpired four-year term beginning upon appointment and ending September 30, 2026.
On a motion by Mrs. Cullers, seconded by Mr. Mabe, the Supervisors designated Sergeant David Fogle for the Front Royal Police Department, Sergeant Travis Cave for the Warren County Sheriff’s Office, and Sergeant Brian Davis for the Virginia State Police as law enforcement agency representatives on the Front Royal/Warren County Joint Tow Board. The vote was again unanimous.
The two items approved on the Consent Agenda for routine business without individual discussion were: a Proclamation Recognizing National Procurement Month and Professional Buyer’s Day; and approval of the “Addition of a Part Time Fire Marshal Position, Job Description, and Grade Placement”.
The meeting began at 6 p.m. with a Closed/Executive Session discussion of personnel matters related to the Board of Equalization and Shenandoah Farms Sanitary District Advisory Committee, as well as legal matters surrounding the various EDA-related civil litigations versus “Jennifer McDonald, et al” and the dueling civil litigations initiated by the Town of Front Royal against the FR-WC EDA and the County, as well as related financial matters, asset recovery, and potential liabilities. Other than appointments to the Board of Equalization during the open meeting, there was no action out of closed session.
In other New Business not related to Consent Agenda items, the board approved:
Item J: a Proposed FY 2022-2023 Locality Agreement between Warren County and the Virginia Department of Health;
Item K. Request to Approve a Grant from the Virginia Department of Aviation of $17,600.00 for Hangar Site Preparation – Environmental Coordination;
Item M. Staff Recommendation to Approve Contract Modification: Renew Divaris Real Estate, Inc. Annual Term Contract for Real Estate Broker Services;
The final agenda item “O” was a requested Amendment to the Blue Ridge Shadows Subdivision Covenants removing a $200 lot fee supporting the provision of County emergency services to the north-side subdivision. County Administrator Daley informed the board that no other subdivision in the county has a similar covenant mandating lot fees, in this case $200 per lot, funding emergency services to the subdivision. And despite the loss of $44,800 per year of supporting revenue from the subdivision’s residents, based on that inequity, on a motion by Ms. Oates, seconded by Mr. Butler, the board unanimously approved the requested amendment removing the covenant supporting the emergency services lot fee.
And with no additional business brought forward, the meeting was adjourned at 8:12 p.m.
See highlights of the meeting in the County video.
Town Planning Commission OKs Warren Coalition recovery house
At its regular meeting on March 15, the Planning Commission reviewed a proposal by the Warren Coalition to locate an addiction recovery house in its facility at 200 North Royal Avenue. The Special Use Permit (SUP) for a “lodging house” attracted 9 speakers at the public hearing, two of which were occupants or owners of nearby properties.
Zoning Administrator John Ware briefed the commission on the ordinances controlling the use. The property has been used as a lodging house in the past, from 1989 to 2019, prior to the adoption of the ordinance. Because that use ceased for more than 3 years, the ordinance requires the SUP. The property does have adequate parking, and the planning staff recommended approval subject to the occupancy not exceeding 10 persons, and parking to be provided for 8 vehicles.
Warren Coalition Executive Director Christa Shifflett addressed the commission about the specifics of the proposal, which calls for a residential capacity not to exceed 10 persons, with average stay length of 9-12 months. Residents are expected to have or get jobs, and the coalition assists with miscellaneous needs such as specialized clothing or interim transportation. The facility will not provide meals for the residents, but has a kitchen facility that residents can use to prepare meals for themselves. Residents will be responsible for obtaining their own supplies, living items, and proof of employment to qualify to live in the facility. Shifflett also said that security cameras will be extensively employed inside and outside the facility. The rules established for the facility include a provision for regular drug screening. Substance abuse or violent behavior will be grounds for immediate termination. All residents will be required to be in some form of outpatient treatment, including but not limited to counseling thru Medication-Assisted Treatment (MAT), Alcoholics Anonymous (AA), or Narcotics Anonymous (NA). Currently, a lack of local residential recovery facilities in this region may require prospective residents to travel as far away as Richmond or Virginia Beach, meaning there is an additional time and travel burden on families and residents who come from the local area.
Chairman Darryl Merchant opened the public hearing to hear from 9 speakers. Two speakers were property owners in the immediate area of the subject property. Phil Caslavka owns a nearby residence on Virginia Avenue. He surfaced the concern that there is drug-dealing and usage activity in the immediate area. “In this block we already have a problem with drug-related issues”, he said.
Mr. Caslavka also cited instances of confrontations with violent individuals, even finding a knife under the window of his daughter’s room, finding drug paraphernalia and beer bottles in his yard. He concluded by saying, “We do have a current problem here, and I don’t think this would be something that would help that problem.”
Stephen Bieker, whose property adjoins the proposed lodging house, also addressed the commission, describing drug dealing in the bank parking lot next door, discarded needles in his yard, previous instances of violent behavior by residents in the former lodging house, to the extent that he put up a fence between the properties to protect his children. He reminded the commission that the building was in a “Drug-free zone” and a zone. “I don’t believe it would be a good fit for our town.”
Seven more speakers spoke in favor of the facility, among them recovering addicts who had benefited from similar facilities. Brandon Butler spoke eloquently of the need for recovering addicts to have someplace safe to go when completing treatment – a place to find employment, stability, and acceptance. He spoke of his own experience in recovery and readjusting to a normal life. He also addressed the resident’s concerns about existing drug activity in the area. “I’ve been an addict for over 20 years of my life, and I know if you put a recovery house in a neighborhood, it kind of pushes away that element, if it’s there.”
It was observed that those in addiction treatment programs and recovery facilities are as a rule people who want to make the change in their lives to stay away from addictive behavior and not relapse into substance abuse that has already negatively impacted, not only their lives, but often the lives of family members around them.
Michael Hall, who will be the facility’s resident manager and Peer Recovery Specialist, also addressed the Commission to talk about his own experience with recovery and treatment.
“What addicts need most is hope, and without a place to go to get started, it’s hard to sustain the hope you have when you finish treatment. This house will provide that stable, safe environment,” Hall told the commissioners.
At the conclusion of the public hearing, the commissioners had the opportunity to question the Warren Coalition executive director. Commissioner Michael Williams had a series of questions. “You mentioned that the residents would be referred. What agency or entity will be doing the referring?” Answer: “Residents will be referred from local treatment facilities such as National Capital Region in Fairfax, several facilities in Richmond, as far away as Galax – these are local people who are in treatment that far away.”
After extensive discussion, the commission, on a motion by Commissioner Williams, seconded by Commissioner Connie Marshner, voted unanimously to recommend approval of the permit with the cited rules, oversight and surveillance to assure house ruled are observed. The request will now go to the town council for final action.
The Commission also voted to advertise a public hearing on April 19 for the Town’s Comprehensive Plan update. The commission and planning department have been working on that project for over a year.
The Meeting was adjourned at 7:50 p.m.
Wind: 10mph SSW
UV index: 0