Among several action agenda items, the Warren County School Board, during its Wednesday, March 29 meeting, unanimously approved the appointment of a new facilities director for Warren County Public Schools (WCPS).

Following a recommendation from WCPS Superintendent Christopher Ballenger, School Board Chair Kristen Pence, Vice Chair Ralph Rinaldi, and board members Antoinette Funk, Andrea Lo, and Melanie Salins voted 5-0 to approve the appointment of Bryan Helmick, who on July 1 will officially replace Greg Livesay, who has retired as the WCPS maintenance director.

The Warren County School Board approved the appointment of Bryan Helmick (above) as the school division’s new facilities director during its regular Wednesday meeting.

Bryan Helmick and his wife, Nina Helmick, who is the principal at Ressie Jeffries Elementary School, raised two sons and one daughter, all graduates of Skyline High School. They currently have six grandchildren attending Ressie Jeffries, Ballenger said.

Mr. Helmick had a successful career of more than 30 years as a mechanical contractor with the Steamfitters Local 602 out of Washington, D.C., performing duties such as journeyman HVAC, mechanic field facility supervisor, service manager, and construction manager, said Ballenger.

Helmick, who also coached football and baseball for years at Warren County High School and Skyline High School, was hired by WCPS in the summer of 2021 to serve as the facility supervisor. He currently serves as the interim facilities director.

“I always knew I wanted to be an employee of Warren County Public Schools, but I never knew in what capacity,” Helmick said. “In June of 2021, the opportunity to become the facility supervisor… was offered, and I knew at that time it was the right move.

“The goal from day one was always to excel and work my way to facilities director,” he added. “I will take this position very seriously and work hard every day to succeed in this new challenge.”

Also, during its meeting, the School Board paid special recognition to the Skyline High School Boys’ Basketball team on Wednesday evening. Head Coach Harold Chunn (above at podium) and Assistant Coach Stephen Rinker (above far right) received the recognition with three of the Hawks’ players: sophomore Dwayne Tucker (above far left) and seniors Elias Carter (second from left) and Zack Diggs (second from right). The Hawks team made it to the state semifinals with a final record of 26 wins and one loss. The team was 14-0 in its Northwestern District division.

“That record is astonishing,” said Rinaldi. “I don’t think I’ve ever heard of a record that good. It takes a lot of work to get there.
“You guys are leaders of your school; don’t take that for granted because other kids look up to you,” he told the student athletes.

More board action

The School Board also unanimously approved eight other action agenda items during its meeting:

1.) A contract totaling $68,832 over four years was awarded to Document Solutions Inc. for the lease of copiers at E. Wilson Morrison Elementary School, which is updating the copiers in the building, according to WCPS Technology Director Timothy Grant. The budgeted item will cost $1,434 a month.

2.) The 2023-2024 Special Education Annual Plan, which includes an application for federal funding in the amount of almost $1.28 million for 611 part-B and $33,545 for 619 part-B for total funding of just more than $1.31 million to be submitted to the Virginia Department of Education.

3.) A Memorandum of Agreement between WCPS and the Warren County Community Health Coalition establishes the guidelines and areas of responsibility between WCPS and the coalition and supports eligible students experiencing trauma in middle and high school. For example, the Warren Coalition, which supports a drug-free county, will provide supervision to the behavioral health coach and anxiety/depression specialist at WCPS, which will provide office space and a computer for the health coach.

4.) A Cooperative Agreement between the Department for the Blind and Vision Impaired and WCPS establishes the guidelines and areas of responsibility between WCPS and the department and provides support to eligible WCPS students.

5.) An expenditure of over $15,000 for purchasing the Grand Canyon University Grow Your Own Participant coursework costs $27,740. WCPS Personnel Director Shane Goodwin told board members that growing and retaining the school division’s current workforce is imperative to its mission to keep an exceptional teacher in front of every student every day. “To accomplish this mission, Grand Canyon University provides academic counseling, coursework, and content to nine current WCPS employees in both teacher and instructional assistant roles,” he explained. “These employees will earn licensure through completed coursework in the areas of elementary education, special education, and secondary education, with an emphasis in humanities.”

WCPS will pay for a portion of the coursework (the target is 80 percent), with the employee paying the rest, said Goodwin, noting that the agreement stipulates that employees must work for WCPS for a minimum of two years beyond completion of the licensure eligibility or pay back the amount invested by WCPS on a prorated basis as specified in the related Memorandum of Understanding.

“Our belief is that by investing in our current workforce in this unique way, we can better ensure the workforce we need for our future,” Goodwin said.
“This is a good way to keep teachers in our system,” agreed Rinaldi. “Seems like we’re training facilities for places east of here. Teacher retention is critical for us.”

6.) Renewed contract with Sodexo America LLC as the WCPS food management services company for the period of July 1, 2023, to June 30, 2024, and to accept any administrative (non-material) changes as required by the Virginia Department of Education. There is an 8.4 percent proposed cost increase for the 2023-2024 school year, according to WCPS Assistant Superintendent of Administration George “Buck” Smith.

7.) Authorization for the superintendent to request that the Warren County Board of Supervisors appropriates $28,000 from the amount withheld for the 2023 Operational Budget of $1,215,459 to the school division’s capital improvement fund for the A&E fees that are needed to turn the existing auditorium into a multi-purpose room at E. Wilson Morrison Elementary.

8.) Request that an additional $241,346 in budgeted state funding be appropriated to Category 63000-Pupil Transportation to cover greater-than-anticipated fuel costs for buses and vehicles and that $25,000 be appropriated to the 64000-Facilities budget category. According to WCPS Finance Director Robert Ballentine, the amended state budget for FY 2023 that was adopted on February 25 provides $241,346 in greater than originally budgeted state funding. The increase primarily comes from technical adjustments and membership adjustments. Ballentine also said that WCPS projects that reimbursements for HVAC repair parts purchased for Warren County facilities and reimbursed by the County will total approximately $25,000.

Click here to watch the School Board’s March 29 meeting.

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On Tuesday, March 28, the Warren County Board of Supervisors held its recently added third monthly meeting to deal with the increased number of public hearings largely fueled by short-term-tourist rental Conditional Use Permit (CUP) applications. Seven of the eight public hearings remaining on the agenda were seeking permitting for short-term-tourist rentals. Three public hearings related to Rushmark Rockland Road LLC’s north-side Industrial Zone development plans, originally including a data center, were withdrawn from the agenda at the applicant’s request. The first, and lengthiest, discussion involved a joint supervisors/planning commission public hearing on a planning staff forwarded text amendment recommendation on lodging rentals tied to Rural Events Facilities.

The 6 p.m. open meeting followed a two-topic Closed/Executive Session discussion regarding legal matters related to the various FR-WC Economic Development Authority litigations, and a late added discussion on the “Disposition of Publicly Held Real Property”. There were no announcements following the closed session.

The results of the public hearings were as follows:

C. Joint Public Hearing – Zoning Text Amendment 2023-03-02, Ordinance to Amend Warren County Code Sections 180-8 and 180-55.2 Regarding Rural Events Facilities – presented by Chase Lenz, Zoning Administrator. Two options were presented by staff:

“Option A includes express language under subsection §180-55.2B(2) of the draft ordinance requiring the rental of lodging units to be only in conjunction with an event, implementing a three-consecutive-day duration limit for rental contracts, and prohibiting the use of the lodging units as Short-Term Tourist Rentals. Planning staff recommends this option as these requirements are essential to the classification of the use as accessory to the Rural Events Facility and it distinguishes the use from a Short-Term Tourist Rental.”

“Option B excludes the requirement for the rental of lodging units to be only in conjunction with an event, increases the maximum duration limit for rental contracts to seven consecutive days, and removes the prohibition on the use of the lodging units as Short-Term Tourist Rentals. This option allows for the rental of the lodging units to be independent of the Rural Events Facility. It is the opinion of Planning staff that such rental of the lodging units independent of the Rural Events Facility should be classified as a separate principal use and not accessory to the Rural Events Facility.”

The full county board of supervisors and planning commission discuss lodging parameters tied to Rural Events Facilities on Agriculturally zoned properties. Below, Shelly Cook responded to questions and explained her planned Rural Events Facility operations on her vineyard property. The board’s recent approval of Cook’s Rural Events Facility permitting raised the issue of what lodging parameters should apply to these operations.

Shelly Cook, whose recent approval of Rural Events Facility permitting on her operational Agricultural vineyard property raised the issues on planning staff’s text amendment initiative, was present and answered questions related to her planned operations. During discussion, North River District Supervisor Delores Oates urged her colleagues to take a “pioneering” role statewide in defining acceptable Agricultural-Tourism uses to help financially struggling Agricultural operations stay in business, as opposed to selling or transferring their uses to full Residential or Commercial development. And following extensive discussion, the board took the planning commission’s recommendation to allow lodging as an independent use with the longer seven-day maximum stay, as opposed to three days tied to specific events.

1. Discussion and Recommendation by the Warren County Planning Commission — After a nearly hour-long joint supervisors/planning commission discussion, first the county planning commission on a motion by Ms. Richardson, by a 3-1 vote, Mr. Huson dissenting, Mr. Henry abstaining, recommended Option B be adopted.
2. Discussion and Motion by the Warren County Board of Supervisors — On a motion by Mrs. Oates, seconded by Mr. Butler, unanimously approved Option B of the text amendment proposals.

D. Public Hearings

County Zoning Administrator Chase Lenz, left, and Planning Director Matt Wendling handled summaries of the proposals before the supervisors at Tuesday evening’s Public Hearing meeting.

1. Conditional Use Permit 2023-01-01, Dominik Golczewski for a Short-Term Tourist Rental located at 398 Briar Lane and identified on Tax Map 15E, Section 5, Block 5, Parcel 443 – Chase Lenz, Zoning Administrator — On a motion by Mr. Mabe, seconded by Mrs. Oates, unanimously approved the request. There were no speakers at the public hearing.
2. Conditional Use Permit 2023-01-03 Vitaliy Hayda & Oleksandr Mokrohuz for a Short-Term Tourist Rental located on 540 Bragg Drive and identified on Tax Map 23C, Section 8, Block 4, as Parcel 16 – Matt Wendling, Planning Director — On a motion by Mr. Butler, second by Mrs. Oates, unanimously approved the requested permitting. Again, no public hearing speakers though communications from neighbors was put into the public hearing record.
3. Conditional Use Permit 2023-01-04, Thomas Ryan for a Short-Term Tourist Rental located at 944 Wilderness Road and identified on Tax Map 23A, Section 8, Block 45, Parcel 17A – Chase Lenz, Zoning Administrator — On a motion by Mr. Butler, second by Mrs. Cullers, unanimously approved the requested permitting. The applicant was present to answer questions.
4. Conditional Use Permit 2023-01-05, David Bediz for a Short-term Tourist Rental located at 303 Marino Lane and identified on Tax Map 15D, Section 2, Block 5, Parcel 95 – Matt Wendling, Planning Director — On a motion by Mr. Mabe, second by Mr. Butler, unanimously approved the permitting request. No speakers addressed the board and the applicant was not present.
5. Conditional Use Permit 2023-01-06, Nathan L. Phenicie for a Short-Term Tourist Rental located at 1264 Freezeland Road and identified on Tax Map 23I, Parcel 3 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Oates, second by Mr. Mabe, approved the application unanimously.  Applicant was present, there were no public hearing speakers.
6. Conditional Use Permit 2023-01-07, Kari Meyer for a Short-Term Tourist Rental located at 121 Cheyenne Lane and identified on Tax Map 26A, Section 7A, Parcel 18A1 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Cullers, second by Mr. Butler the application was unanimously approved.  Applicant was present, again no one spoke at the public hearing.
7. Conditional Use Permit 2023-01-08, Matthew Williams & Jay Gilbert for a Short-Term Tourist Rental located at 12 Far View Lane and identified on Tax Map 15A, Section 1, Block 3, Parcel 103A1 – Chase Lenz, Zoning Administrator — On a motion by Mrs. Cullers, second by Mrs. Oates, the board unanimously approved the application. Initial opposition from the Blue Mountain POA was noted by staff, though Lenz told the board the applicant had met with POA representatives to ease their concerns. The applicant verified discussion with the POA chairman by email, working toward a mutually agreeable resolution still in the works.

The meeting adjourned at 7:33 p.m.

See the discussions and actions taken in the County video.

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The Front Royal Town Council kicked off its meeting of March 27th with a student-guest leading of the national Pledge of Allegiance — R-MA senior Sophia Wagner did the honors — and approval of Proclamations of Recognition for the Front Royal Karate Club of Sensei Art Drago’s 50th anniversary at the same downtown Kidd Lane location and the Skyline High School basketball team’s district and regional championship runs to the Virginia State semifinals.

R-MA senior Sophia Wagner, at podium, leads the room in the Pledge of Allegiance. Below, Joe Duggan stands in for FR Karate Club Sensei Art Drago, who was busy – guess where, class at the dojo. And further below the Skyline High Hawks basketball team and coaches are recognized for their outstanding district and regional championships season before taking their first loss in a 26-1 season, 70-66 to Hopewell in the State semifinals.

A four-item Public Hearing agenda saw unanimous approval of all four items before council. First up was Jeff Kelble’s Special Use Permit request for a Commercial Outdoor Recreation Facility at 1847 N. Royal Avenue. Prior to its approval on a motion by “Skip” Rogers, seconded by Amber Morris, individual council members lauded Kelble’s detailed proposal for river-focused options prominent among his planned recreational activities on the town’s north-side.

The public hearing drew one speaker, Robert Sealock, who urged council to approve the Special Use Permit as creating, not only a venue for tourism, but also for the community’s youth to engage in healthy and wholesome outdoor activities offered by their community.

The staff summary noted: “The property is zoned A-1, Agriculture and Open Space Preservation District. Outdoor recreation facilities are permitted only by special use permit in the A-1 zone. The property consists of 12 plus acres and is contained within FEMA’s ‘floodway’ and the flood zone. Planning Commission has recommended approval with conditions.

“Proposed uses include the following: Canoe and Kayak Rentals with Shuttle; Canoe, Kayak and Stand Up Paddleboard Rentals: During low water levels; Inner-tube Rentals; Low impact rustic camping and light camper camping that would give guests the ability to recreate in and explore Front Royal for several days. The effective peak season for river activity, from which most vehicle trips will be generated, is Memorial Day to Labor Day, about 15 weeks out of the year. Campsites will be at least 30’ wide and 1600 square feet as required by code.” Transportation and parking would be provided giving the facility the “capacity to serve about 1000 river users in any one of our various river activities.”

Jeff Kelble listens as council sings his praises for a detailed plan for a Shenandoah River-focused Commercial Outdoor Recreation facility on the town’s north side. Below, graphics of the river-side site and its planned recreational layout.

Destinations would include shuttling services upriver to “Eastham Park, Karo Public Boat Landing or beyond, so guests can paddle back downriver to the North Royal Avenue Location.” Destinations downriver would be another option. Mayor Cockrell noted the potential positive impact tourist-wise of a Rail Trail destination along a nearby section of the Shenandoah River by the old VFW site.

Other public hearings included: an Ordinance Amendment to Town Code Chapter 4-1 to accommodate council’s addition of a work session the first week of each month.

A Budget Amendment and Bid Award for the Fleet Maintenance Building Project to LCW Construction in the amount of $1,995,000 and approve a budget amendment in the amount of $2,450,000 to allocate funds for the construction and associated equipment.

And a Resolution for Financing of the Fleet Maintenance Building Project with Webster Bank in the amount of $2,450,000 with an interest rate of 4.345% for a term of 20 years.

Council discussion of the Fleet Maintenance Building Project and financing noted that while the expenditures were significant, in the long-run experience has shown that department and its services have saved the town government significant money, so it would be money well spent.

During Public Comments on non-agenda items, the mayor and council heard from the new chairman and president of Destination Management Organization (DMO) “Discover Front Royal”, Clare Schmitt, and Christopher Morganstern, town vape shop owner.

Clare Schmitt introduces herself to town officials as the newly appointed Chairman/President of Discover Front Royal, the Destination Management Organization (DMO) jointly Town-County created to oversee combined tourism promotion. Her predecessor, Kerry Barnhart, seated rear center, was commended for staying on board to help Schmitt get oriented to her new position.

Schmitt introduced herself and described the DMO’s mission of promoting “the common economic interests of all the commercial tourism (businesses) in the Town of Front Royal and Warren County” and “increasing tourism revenue” to the community as a whole. She thanked past DMO board members, singling out past Discover Front Royal Chairman Kerry Barnhart, who was present, for agreeing to stay on the Discover Front Royal board to help bring her up to speed on the DMO’s work in managing community tourism promotion. She suggested town officials, as well as members of the public present or watching the meeting video, visit the Discover Front Royal website for additional information on the group’s efforts.

On the vape shop front, Morganstern described his longer-termed operations in town as traditional vape shops, which he differentiated from the recent influx of vape shops surrounding Virginia’s phased-in legalization of marijuana and other THC-based products. As former FR-WC EDA board member Greg Harold did on these pages (Commentary: Vape Shop regulations – Discriminatory or Failure to Act?), Morganstern urged council to use zoning regulations in place to control the influx of vape shops appearing to be focused on distribution of legalized THC products and paraphernalia, more so than products designed to be safer alternatives to tobacco smoking.

Council also unanimously approved a five-item Consent Agenda as presented; appointed Clare Schmitt to the Board of Zoning Appeals (BZA), noting no apparent conflict of interest to her recent appointment as chairman/president of Discover Front Royal; and reappointed the members of the Joint Towing Advisory Board due to a technical issue with their original appointment and expiration dates. That motion explained the appointments would be “retroactive from August 2022, said terms ending August 31, 2026.” Those appointments were: Towing/Recovery Business Representatives Gloria Knott – Keens Towing; Louis C. “Peanut” Tharpe – Tharpe’s Towing; Alan Crawford – Midway Towing; and Law Enforcement Members -WCSO Captain Robert Mumaw; FRPD Sergeant David Fogle; and VSP Sergeant Brian Davis

See these discussions, votes and other business in the Town video.

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On Thursday evening, March 23rd, representatives of the Shenandoah Rail Trail Partnership gathered with local municipal officials from the Town of Front Royal and Warren County at the community meeting room of Front Royal Fire & Rescue Company 1 on Commerce Avenue for an informational presentation and community feedback opportunity.

Front Royal Mayor Lori A. Cockrell initiates the meeting agenda with a welcome from the host town government, and introduction of other local and Rail Trail Partnership participants. Below, it was a well attended event. Some present were still at surrounding informational tables as the official presentations began.

The Shenandoah Rail Trail project would convert abandoned railroad lines to community and tourist-friendly “walking, hiking, jogging, cycling (non-motorized it appears) and more” non-intrusive recreational uses. The proposed project would connect, not only communities from Front Royal/Warren County on its northeast to Broadway in Rockingham County at the south end of the trail, but also sections of each community to each other.

“Up and down the route, the trail connects students to school, employees to work, customers to shops, diners to restaurants, and community members to parks, rivers and historic sites,” a pamphlet available to attendees notes in its summary of the project. Of the planned path, it adds: “The rail corridor, once a community and economic hub of towns from Broadway to Front Royal, has not seen trains as far back as 1989. The tracks are now overgrown and, in some areas, completely unusable.”

Abandoned, overgrown railroad tracks or a transformed ‘Rail Trail’ connecting communities for low-impact recreational walks and bike rides. Below, informational tables drew members of the public, here including FR Councilman ‘Skip’ Rogers, left in white shirt, and WC Supervisor Walt Mabe, right blue shirt, prior to official agenda presentations.

The project includes the communities of Front Royal, Strasburg, Woodstock, Tom’s Brook, Edinburg, Mount Jackson, New Market, Timberville, and Broadway. Of the benefit to the
average Shenandoah Valley citizen of these communities, the Shenandoah Rail Trail group observes that many of the existing trails in National Parks and elsewhere “are remote and, by the nature of the terrain, suited for advanced trail users.

“Our rail trail is flat, primarily rural and scenic, and easily accessed from many towns and neighborhoods. It will be a safe and easy way to get outside to walk, run or roll with family members of all ages and abilities.”

Perspectives from the Shenandoah Rail Trail Partnership website

The rail trail group also points to potential economic benefit from realization of the project in improving easily accessible amenities for area citizens – a plus for companies looking to locate in areas that provide “a high quality of life to the folks they employ” — and those folks could include locals recruited by new businesses moving into the valley.

The friendly nature of a flat, scenic walking, hiking and biking trail can also attract regional tourists, expanding the customer base for local shops, restaurants, and other businesses accessible from the rail trail.

Learn more by visiting <shenandoahrailtrail.org>

Town Mayor Cockrell and County Economic Development Director Petty react to the Shenandoah Rail Trail event and public feedback

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Following a summary analysis by Finance Director B. J. Wilson at a Special Work Session of Wednesday evening, March 22nd, the Front Royal Town Council, minus one member — Amber Morris was absent, reached a consensus to advertise the setting of a Public Hearing on Real Estate and Personal Property Tax rates at its April 24th meeting. The Real Estate Tax rate must be reset to equalize tax revenue or justify any increase, in the wake of real estate reassessments that generally saw significant increases in values. While at the county level those increases have been estimated as high as 40% on average, Wilson said in town real estate values increased an average of 27.8%.

The finance director’s recommendation, based on council’s stated goal of not increasing the tax burden on citizens, was to reduce the existing Real Estate Tax rate of 13 cents per $100 of value to 10 cents per $100 of value to essentially equalize the Town’s real estate tax revenue to its previous level. As reported earlier, by state code any reassessment resulting in a greater than 1% tax revenue increase must be either equalized to within 1% if its previous revenue level or advertised as a tax increase if the new rate produces more than that 1% revenue increase.

The Town’s Real Estate Tax rate has bounced back and forth between 13 cents and 13.5 cents since 2014, when it was raised to 13 cents from 11 cents where it had stood for three years. It had been at 13 cents in 2006 before dropping to 7 cents for four years (2007 to 2010).

B.J. Wilson fields question from Councilman Josh Ingram, seated upper right of table, on tax revenue variables.

An agenda packet chart accompanying Wilson’s presentation indicated that based on the 2023 real estate assessed values, 1 cent of real estate tax equals $185,630 of revenue to the town government. The 10-cent rate was estimated to produce $1,826,050 of revenue, falling $64,635 short of the proposed Fiscal Year-2023/24 budget revenue. Various ways to compensate for that loss were discussed.

Wilson also advised council to defer late fees and penalties on the Town’s first Real Estate Tax billing due in June (the second is due in December) because of the late April setting of the rate resulting in the billings being sent out very close to the first installment payment coming due.

On the Personal Property Tax side, Wilson reported a reduction in Personal Property assessed values in town of approximately 20% or $36,586,875. Initial numbers on vehicle values, which skyrocketed last year, was a 12% loss of value from a year ago. His recommendation was to leave the Personal Property Tax rate where it is, at 64-cents per $100 of value.

Regardless of valuations up or down annually, the Town’s Personal Property Tax rate has been at 64 cents since 2011, when it was increased from 60 cents.

Following this discussion, council adjourned to a Closed/Executive Session to discuss “legal matters requiring the provision of legal advice by such counsel, specifically, proposed agreement with Discover Front Royal, Inc., and proposed agreement with Warren County.” There was no action out of the closed session.

As media exits the scene, Council and staff go into Closed Session to discuss legal variables of the proposed agreement with DMO ‘Discover Front Royal, Inc., and proposed agreement with Warren County, on joint tourism efforts.

See the tax discussion in the open portion of the meeting in the Town video.

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At its meeting of Tuesday, March 21st, the Warren County Board of Supervisors took action on a number of budget-related departmental funding requests, as well as on annual contract renewals or modifications to existing contracts, and on a request from the Warren County Sheriff’s Office to approve submission of a non-matching State grant application in support of a number of its law enforcement functions. The board also took time to acknowledge and pose for a photo with its Emergency Management Team in recognition of Emergency Management Professionals Week, March 19th to 25th. Approval of an official Proclamation in support of the local support of the statewide recognition of the vital work of Emergency Management staffs was removed from the Consent Agenda for individual approval, allowing County Emergency Management staff present to be recognized.

Supervisors and County Emergency Management staff members join in acknowledgement of a statewide recognition of the vital work of Emergency Management teams around the Commonwealth. ‘All disasters are local’ is one of three core principals of Emergency Management included in supporting documentation. The Virginia Emergency Management Association (VEMA) and the Virginia Department of Emergency Management (VDEM) spearheaded the state recognition of the efforts of local emergency services personnel.

Big budget items approved by the supervisors included for a solid waste Transfer Station Wheel Loader to the tune of $346,894.80, coupled with an annual preventative maintenance contract fee of $32,740.27. Staff, including Finance Director Alisa Scott, Public Works Director Mike Berry, and County Administrator Ed Daley described the history of the equipment and its key role in moving solid waste out of the county for disposal — “If we have any incident or accident (with the equipment), trash in the county stops” the public works director observed. Noting past issues with the equipment, going down for as long as a month-and-a-half without being able to replace parts, Berry noted that a extended maintenance contract was actually saving the County money.

The staff summary of the request noted that a transfer of $379,635.07 from the Refuse Hauling line item 4-1-42040-3204 to the Asset Replacement fund would cover the total cost of the 2023 John Deere 624 P 4WD wheel loader to the transfer station, along with the maintenance contract. The agenda packet also pointed out the wheel loader price reflected “a 40% discount off the vehicle’s list price.” Berry told the supervisors that the average lifespan of this equipment is 7,500 hours, and that the County’s piece being replaced was at 10,000 service hours. With all the numbers and statistics described, perhaps unsurprisingly the board, on a motion by Vice-Chairman Cheryl Cullers, seconded by Walt Mabe, unanimously approved the transfer, purchase, and extended maintenance contract.

Public Works Director Mike Berry, flanked by Assistant County Attorney Caitlin Jordan, explained the necessity of a major expenditure on a crucial piece of solid waste disposal equipment. Below, Sheriff Mark Butler explained the potential benefit – up to $216,000 – of applying for a Virginia Department of Criminal Justice Services non-matching state grant in support of law enforcement.

After hearing Sheriff Mark Butler explain the dynamics of the Virginia Department of Criminal Justice Services Non-matching Grant, not requiring any match from the County, and with a quickly approaching submission deadline of March 24 at 5 p.m., just three days away, the board also unanimously approved, on a motion by Mabe, seconded by Jay Butler, submission of the grant application. The staff summary noted if selected as a recipient, the Sheriff’s Office could be awarded up to $216,000 to various uses. Uses described by the sheriff included an automated license plate reader that could be set up at various locations to ID the vehicle tags of people on the criminal justice wanted list, as well as upgraded recording systems. Noting the non-matching aspect, Sheriff Butler called the grant “very favorable”. And the supervisors agreed.

An eight-item Consent Agenda saw all but two items removed either for individual discussion and action, primarily appointments to various boards. One item, approval of the FY 2021-2022 Audit Report of Robinson, Farmer, Cox Associates, the County’s auditing firm, was entirely removed from the agenda, staff citing a delay in receipt of the Comprehensive Annual Financial Report or annual audit.

Tackling the items removed from the Consent Agenda to allow individual consideration and action, the Board of Supervisors did the following:

On a motion by Mrs. Cullers, seconded by Mr. Mabe, by a unanimous vote the board nominated Jessica Dean to be appointed by the Warren County Circuit Court to the Warren County Board of Equalization (BOE) as alternate to preside over appeals related to the 2023 General Assessment, that the existing alternate, Amanda Slate, be made a regular member of the BOE, and that Jennifer Avery be removed from the BOE.

On a motion by Mrs. Cullers, seconded by Mrs. Oates, again unanimously, the board nominated John Pennell to the Warren County Board of Zoning Appeals to be appointed by the Warren County Circuit Court to fill the unexpired five-year term beginning upon appointment and ending December 31, 2027.

On a motion by Mrs. Cullers, seconded by Mr. Mabe, the supervisors unanimously appointed David Rushton as the Alternate for the Warren County Board of Building Code Appeals to fill the unexpired four-year term beginning upon appointment and ending September 30, 2026.

On a motion by Mrs. Cullers, seconded by Mr. Mabe, the Supervisors designated Sergeant David Fogle for the Front Royal Police Department, Sergeant Travis Cave for the Warren County Sheriff’s Office, and Sergeant Brian Davis for the Virginia State Police as law enforcement agency representatives on the Front Royal/Warren County Joint Tow Board. The vote was again unanimous.

The two items approved on the Consent Agenda for routine business without individual discussion were: a Proclamation Recognizing National Procurement Month and Professional Buyer’s Day; and approval of the “Addition of a Part Time Fire Marshal Position, Job Description, and Grade Placement”.

The meeting began at 6 p.m. with a Closed/Executive Session discussion of personnel matters related to the Board of Equalization and Shenandoah Farms Sanitary District Advisory Committee, as well as legal matters surrounding the various EDA-related civil litigations versus “Jennifer McDonald, et al” and the dueling civil litigations initiated by the Town of Front Royal against the FR-WC EDA and the County, as well as related financial matters, asset recovery, and potential liabilities. Other than appointments to the Board of Equalization during the open meeting, there was no action out of closed session.

The supervisors ponder their next decision in a busy meeting agenda.

In other New Business not related to Consent Agenda items, the board approved:

Item J: a Proposed FY 2022-2023 Locality Agreement between Warren County and the Virginia Department of Health;

Item K. Request to Approve a Grant from the Virginia Department of Aviation of $17,600.00 for Hangar Site Preparation – Environmental Coordination;

Item M. Staff Recommendation to Approve Contract Modification: Renew Divaris Real Estate, Inc. Annual Term Contract for Real Estate Broker Services;

The final agenda item “O” was a requested Amendment to the Blue Ridge Shadows Subdivision Covenants removing a $200 lot fee supporting the provision of County emergency services to the north-side subdivision. County Administrator Daley informed the board that no other subdivision in the county has a similar covenant mandating lot fees, in this case $200 per lot, funding emergency services to the subdivision. And despite the loss of $44,800 per year of supporting revenue from the subdivision’s residents, based on that inequity, on a motion by Ms. Oates, seconded by Mr. Butler, the board unanimously approved the requested amendment removing the covenant supporting the emergency services lot fee.

And with no additional business brought forward, the meeting was adjourned at 8:12 p.m.

See highlights of the meeting in the County video.

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