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Warren County School Board Meeting – June 5th

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Before the WCPS School Board meeting, Superintendent Greg Drescher honored WCPS retirees.

At the June 5th Warren County School Board meeting, health insurance and school lunches were the topic of discussion. Insurance rates down, lunch prices up.

Click here to download the Clerk’s Report. This includes the following expenditures this period:

FUND 1-SCHOOL OPERATING FUND 2018-2019 – $3,404,734.52

FUND 2 – CAFETERIA FUND 2018-2019 – $270,393.83

FUND 6- SCHOOL CONSTRUCTION FUND 2018-2019 – $30,575.00

FUND 7- CAPITAL IMPROVEMENTS FUND 2018-2019 – $3,820.20

HEALTH CARE PLAN 2018-2019 – $5,663,911.64

On the Action Agenda the Board approved:

1 -Victims of Crime Act (VOCA) Grant
The Victims of Crimes Act (VOCA) Grant provides a multifaceted approach to serving students who have experienced crime based trauma. The supports include a full time behavioral health coach (see job description attached), continued funding for contracted support with an anxiety/depression specialist to implement the COPE (Creating Opportunities for Personal Empowerment) curriculum to assist students in addressing the effects of trauma. In addition, mentoring supports will be contracted with a firm in Winchester. This grant will provide $200,000 of support per year for two years. These supports will serve students at SMS, WCMS and our Non-Traditional Programs. The project is grant funded. An additional appropriation from the County is needed in order to receive and spend the funds.

2-Renewal of Maintenance Service Contracts for 2019-2020 School Year
Warren County Public Schools, Facilities Management Office contracts or outsources various building related services that are necessary for the continuous operation of school facilities. These contracts are awarded with a base performance period of one year with four (4) one year renewals with agreed upon annual price increases. The Facilities Management Office is requesting approval for annual price increases for the FY19-FY20 school year for eight (8) service contracts including elevator service, solid waste removal, pest control services, school intercoms and bell service, energy management systems, security systems monitoring, LP gas and heating fuel oil supply.

Staff has reviewed all the service cost price increase requests from the vendors and where applicable, all price increase are within range of the CPI (Consumer Price Index) or All Urban Consumers dated March 19, 2019.

Download the 2019-2020 Maintenance Service Agreement Renewals

3-Donation of office supplies to Warren County Public Schools
Ms. Wanda Miller has made a donation of office supplies to Warren County Public Schools.

4-Approval of the 2019-20 Health, Dental, and Vision Insurance Rates
There was a slight 1% to 3 % decrease in rates as compared to 2018-19 rates. Eligible employees, who enroll or re-enroll in the high deductible health plan, during the division’s open enrollment period, will be eligible for an employer’s paid contribution of $500 to their health savings account. There are no changes to the health coverage offered for the 2019-20 plan year.

Download proposed health, vision, and dental insurance rates for 2019-20 plan year

5-First Reading – May 2019 VSBA School Board Policy Updates
In May 2019, VSBA submitted 59 policies for consideration by the Warren County School Board. A chart showing all the updated policies has been prepared by staff members noting the proposed changes. An additional nine policies are presented for review but have no recommended revisions.

As this is a first reading of the proposed changes, there will be an opportunity to discuss the changes at the June 19, 2019 work session. Final approval of the changes is scheduled for the July 3, 2019 meeting.

Click to Download :
A – Recommendations and Comments by Staff May 2019
B – VSBA Explanation of Revisions – May 2019 Policy Updates
C – Red-line Copies of Policies with Proposed Changes May 2019
D – VSBA Policy Updates Workshop Notes
E – Policies Reviewed but Not Revised May 2019

6-Approval of Paid School Meal Prices for 2019-2020
The Healthy, Hunger-Free Kids Act of 2010 requires school divisions participating in the National School Lunch Program to ensure sufficient funds are provided to account for meals served to students not eligible for free or reduced price meals. Schools charging less than $3.00 for paid lunches are required to adjust the full meal price to cover the difference.

Warren County Public Schools’ current lunch price for elementary students is $2.00 and $2.10 for middle and high school students. Based on the food services fund balance and the increased cost of food, we recommend increasing lunch prices by ten cents for elementary, middle, and high school students. The recommended new lunch prices for the 2019-2020 school year would be $2.10 for elementary students and $2.20 for middle and high school students. This will be the first time school lunch prices have increased since the 2016-2017 school year. The recommendation is to leave the breakfast price at $1.25. The last time the breakfast price was increased was the 2014-2015 school year.

E. Wilson Morrison Elementary School will continue in the Community Eligibility Program (CEP). There will be no charge for breakfast or lunch at E. Wilson Morrison for he 2019-2020 school year.

Click to Download:
A-Paid Lunch Equity Guidance for School Year 2019-2020 
B-School Meal Prices of Surrounding School Districts

7-Approval of Audit Firm
That the firm of Robinson, Farmer, Cox Associates be selected as the firm to conduct the FY2017 School Activity Funds audit at a cost of $10,500 and that the Chairman and director of finance be authorized to sign the letter of engagement.

School Board Policy File: DGC requires school activity funds to be audited at least once a year by a duly qualified accountant or accounting firm. The policy also states that the type of engagement (audit, examination, or review) and the accountant, accounting firm, or internal auditor, shall be approved by the School Board. The accounting firm of Robinson, Farmer, Cox Associates has conducted the school activity fund audit the past several years and is recommended as the firm to conduct this year’s audit. This is also the same firm that performs the County’s comprehensive audit. The proposed cost for this year’s audit is $10,500.

Click to Download:
A-Policy File: DGC – School Activity Funds
B-Robinson, Farmer, Cox Associates Letter of Engagement  

8-Awarded a contract in the amount of $48,347.83 for support of the finance software system for the 2019-2020 fiscal year.
WCPS has used financial accounting software from RDA (currently known as OpenRDA) since the early 1990’s. The software was originally provided at no cost to school systems by the state when a new statewide account coding system was implemented. Since then, support for and training on the use of the program has been paid for by Warren County Public Schools each year. The renewal cost for 2019-2020 is $48,347.83.

While RDA is considered an open source software provider (i.e. they provide the software at no cost), it is necessary for users to contract with them to provide updates, support and training on the system. There is rarely a week when we do not have to contact them and usually it is multiple times.

Because OpenRDA is the only vendor that can support this software, they qualify as a single source supplier.

9- Award Property, Liability, Auto and Workers’ Compensation Insurances for FY2019-2020
Since July 1, 2004, Warren County Public Schools has participated in and been insured by the Virginia Association of Counties Group Self Insurance Risk Pool (VACORP). This is the same insurer that the County of Warren uses. A 19-year history of rates is attached. The renewal rates for 2019-2020 are similar to the current rates.

Click to Download:
A-2019-2020 VACORP Insurance Renewal
B-Insurance Rate History
C-Virginia Procurement Act Requirement Letter

10-Increase the School Board’s FY 2018-2019 Operating Fund Budget by $43,000
In order to receive and spend $43,000 in unanticipated/unbudgeted revenue, an additional appropriation must be received from the Warren County Board of Supervisors. The unanticipated revenue results from the receipt of various grants and a reimbursement as detailed in the attached worksheet.

Download Appropriation Request Detail Worksheet

11-Presentation of Title I, II, III, and IV Grant Applications
The Title I, Part A; Title II, Part A; Title III, Part A; and Title IV, Part A applications seek federal funding to improve basic instructional programs, teacher and principal training and recruiting, support for language instruction for our English Learners, summer enrichment programs for at-risk students, and technology training for teachers.

Propose to use the funding from these federal programs for the following:

Title I, Part A – Improving Basic Programs Operated by Local Education Agencies

Allocation amount: $941,800.71

Schoolwide plans at EWM, HJB, LFK, RJ
Title I Literacy Coaches – 4 FTE
Title I Math Coaches – 2 FTE
Title I Instructional Assistants – 6 FTE
Coordinator and .25 Administrative assistant – 1.25 FTE
Tutors and Summer Programs
Parent Family Engagement activities
Materials and supplies
Professional development to support schoolwide plans
Homeless student set aside
Remediation programs

Title II, Part A – Teacher and Principal Training and Recruiting

Allocation amount: $166,407.94

Professional development for teachers, principals and staff
Supporting materials
Class size reduction
Private school set aside
Lord Fairfax Educational Consortium
Title III, Part A – Language Instruction for Limited English Proficient Students

Allocation amount: $14,671.26

Professional development for teachers on the WIDA ELD Standards
Materials and instructional support
Parent outreach
Title IV, Part A – Student Support and Academic Enrichment

Allocation amount: $66,484.56

Summer enrichment program (Well rounded)
Professional Development for Blended Learning (Technology)
PBIS Support for all schools (Safe and Healthy)
Private school set aside

Note: All grants are based on the previous year’s allocation and are due by July 1. All budget figures are preliminary. Once the VDOE sends out the official allocations, all applications will be revised as needed.

This item will go before the board for approval at the June 19, 2019 school board meeting work session.

Click to Download:
A-Title II Assurances
B-Title III Assurances
C-Title IV Assurances

12-Approval of Expenditure Over $15,000 for the Purchase of Unified Talent Professional Learning Management System in the Amount of $21,935
Request the purchase of Unified Talent Learning Management System in the amount of $21,935. Unified Talent is affiliated with PowerSchool and links to our current student and staff information system making the manipulation of data less labor intensive than with our current professional learning management system. Unified Talent houses staff professional development offerings, keeps track of professional staff’s license renewal points, and provides a mechanism through which professional development can be approved toward relicensure efforts. $14,050 of the initial cost of this program goes toward the set-up, implementation and training which are one-time costs. Moving to Unified Talent will save the school division approximately $6,000 per year as compared to the current professional learning management system being used.

Unified Talent will be purchased using existing professional development funds.

The following resignations and appointments are to be presented at the Warren County School Board meeting on June 5, 2019.

RESIGNATIONS:

Mark Bruns

Retiring

WCHS – Teacher

Effective – 06/30/2019

Julie Haines

SS – Speech Language Pathologist

Effective – 06/30/2019

Nash Keim

DM – Teacher

Effective – 06/30/2019

Megan Ludeman

EWM – Teacher

Effective – 06/30/2019

Jeffrey Monroe

SHS – Teacher

SMS – Girls Basketball Coach

SHS – Boys Basketball Coach

SHS – Varsity Baseball Coach
Effective – 06/30/2019

Katherine Priest

SS/LFCC – Instructional Assistant

Effective – 06/30/2019

Sarah Pung-Eckert

TRANS – Bus Driver

Effective – 06/30/2019

Patty Jo Secrist

SMS – Teacher

Effective – 06/30/2019

Lauren Wells

EWM – Instructional Assistant

Effective – 06/30/2019

Andrea Wilson

SHS – Teacher

Effective – 06/30/2019

Ashley Burns WCHS – TeacherEffective – 06/30/2019

Anne Cunningham

HJB – Teacher

Effective – 06/30/2019

Tara Fulk

EWM – Teacher

Effective – 06/30/2019

Christy Irvin

EWM – Teacher

Effective – 06/30/2019

Terell Johnson

SMS – Teacher

Effective – 06/30/2019

Wanda Kaetzel

WCHS – Instructional Assistant

Effective – 06/30/2019

Samantha Morrison

ASR – Instructional Assistant

Effective – 06/30/2019

Michelle Orndorff

SMS – Teacher

Effective – 06/30/2019

David Richmond

Retiring

TRANS – Bus Driver

Effective – 06/30/2019

Denise Wilson

BF – School Psychologist

Effective – 06/30/2019

APPOINTMENTS:

Kylene Callander

Replaced Jaqueline Dopson

WCMS – Teacher

Effective – 08/05/2019

Stacy Gedney

BF – Instructional Assistant

Effective – 08/08/2019

Essence Lang

SHS – Instructional Assistant

Effective – 08/08/2019

Erika Miller

WCMS – Instructional Assistant

Effective – 08/08/2019

Cathleen Noel

WCMS – Instructional Assistant

Effective – 08/08/2019

Katherine Priest

SS/LFCC – Teacher

Effective – 08/05/2019

Christopher Whitney

WCHS – Spring Drama Coach

Effective – 06/06/2019

Alena Beasley

Replaced Steve Burton

S. Burton Transferred

SMS – Teacher

Effective – 08/05/2019

Brigitte Bitanga

Replaced Jaclyn Balancia

J. Balancia Transferred.

SMS – Teacher

Effective – 08/05/2019

Jennifer Breeden

SMS – PT Instructional Assistant

Effective – 06/17/2019

Sarah Campbell

Replaced Caitlin Himelright

ASR – Teacher

Effective – 08/05/2019

Christine Hausammann

Replaced Ashley Dillon

LFK – Teacher
Effective – 08/05/2019

Samantha Morrison

Replaced Holly Gardner

H. Gardner Transferred

WCMS – Teacher

Effective – 08/05/2019

Sarah Solomon

Replaced William Martin

SMS/WCMS – Teacher

Effective – 08/05/2019

Brandon Walters

Replaced Phillip Barnes

SHS – Teacher

Effective – 08/05/2019

OTHER:

Kaitlyn Garber

Candidate Rescinded Offer

LFK – School Counselor

Effective – 05/29/2019

Windy Glahn

Candidate Rescinded Offer

SHS – Teacher

Effective – 05/19/2019

SS MORE Program:

Stacy Fox

Carrie Lohr

SS – PT Instructional Assistant

Effective – 06/06/2019 – 06/30/2019

BF Supplementals:

Shannon Hugentober

Amirra Lanterman

Jason Gilkerson

Nytasha Brisco

Effective – 08/01/2019

OT/PT Lead

Assistive Tech

Speech Lead

Child Find

Summer Feeding Program Staff:

Stacey Fox

Carrie Lohr

Maggie Starnes

Sherry Timmons

Wendy Carter

Christina Shamblin

Sharon Frenzel

Pamela Ketola

Marilyn Knuckles

Linda Hernandez

Kelly Jenkins

Shannon Riehl

Dorothy Crawford

Nancy Andrews

PT Summer Feeding Program

Effective – 06/17/2019 – 06/30/2019

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Local News

2020 Front Royal Fireman’s Parade

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Royal Examiner’s cameras were there… if you missed it or want to see it again, watch it here. RoyalExaminer.com – your source for LOCAL news and events!

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Community Events

‘Biggest yard sale in history’ promised this weekend at Front Royal’s animal shelter

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Looking for a deal? Try the Julia Wagner Animal Shelter site on Progress Drive off Shenandoah Shores Road this weekend, July 17-18, 10-4 p.m. Management says they’re “bursting at the seams with treasures with, by far, the biggest yard sale collection in our history.”

Fussell Florist proprietor and council candidate Betty Showers at last week’s Yappy Hour Wagner Shelter fundraiser with the author’s dog, Diva. Royal Examiner Photo/Roger Bianchini

On Friday, July 17, you may top off your day at the yard sale with a visit to “Yappy Hour” at 124 Main Street. Bring your (well behaved!) dog, if you wish to the outside affair and help the owners of ViNoVa with their generous weekly contributions to the shelter from “Yappy Hour” sales from 6 to 8 p.m. Special “Yappy Hour” prices on food and beverages are offered, as is a 50/50 raffle run by the HSWC Board of Directors.

Meanwhile, the cash-strapped shelter – fundraisers have been seriously curtailed since the virus pandemic began last March – has received a donation of $2,000 from an anonymous donor which will match all donations up to that amount made before July 31.

Earlier this week, about half that amount ($965) had been donated. The shelter will accept checks marked “match” and mailed to Humane Society of Warren County (HSWC), 1245 Progress Drive, Front Royal, VA 22630.

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Crime/Court

Front Royal woman charged in assault of 2-year-old in her care

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Candice L. McCartney. Photo courtesy of RSW Jail

On Tuesday, July 14, 2020, Candice L. McCartney, 28, of Front Royal, was charged with § 40.1-103 Cruelty and Injuries to Children and § 18.2-57.2 Assault and Battery Against a Family Member. The victim is a 2-year-old child who was in McCartney’s care when the alleged incident occurred. The alleged assault occurred in the 300 block of Ritenour Street on July 13, 2020. A forensic examination of the child was conducted by Winchester Medical Center for treatment of serious but non-life-threatening injuries.

McCartney was arrested without incident and transported to the Rappahannock Shenandoah Warren (RSW) Regional Jail where she went before the magistrate and was held on a secure bond. A court date for this offense is set for August 13, 2020, at 9:00 am, in Warren County Juvenile and Domestic Relations Court. Further details regarding this matter cannot be released at this time due to the pending nature of the investigation.

This investigation is ongoing and anyone with any further information is asked to contact Front Royal Police Detective M.R. Ramey at (540) 636-2208 or by email at mramey@frontroyalva.com.

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Legislative Update

Cline to hold telephone Town Hall dedicated to issues facing seniors on July 16th

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Congressman Ben Cline (VA-06) announced that he will host a Telephone Town Hall dedicated to issues facing seniors and those approaching retirement. Cline will be joined on this call by Sharon Graham, Centers for Medicare & Medicaid Services Regional Administrator, and Sheriff Eric Orange, Roanoke County Sheriff.

The telephone town hall will take place Thursday, July 16, 2020, from 11:00 a.m. – 12:00 p.m. Constituents planning to participate should register at cline.house.gov/live or dial (855) 933-0825 during the time of the call.

“Seniors face a number of issues concerning healthcare, scams, and more that younger generations deal with far less frequently,” Cline said. “For this reason, I am excited to host a telephone town hall specifically geared toward older constituents in the Sixth District. This event will give me the opportunity to hear directly from seniors about the issues most important to them and allow me to provide updates and resources they may find particularly useful.”

This event will mark the fifth telephone town hall held by Congressman Cline since March.

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Local News

Community Foundation to award COVID relief grants

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The Community Foundation of the Northern Shenandoah Valley will be awarding new grants to agencies in our area that have been negatively impacted by the COVID-19 pandemic. These grants will come from a new Community Relief Fund at the CFNSV. This fund was started with a grant to the CFNSV from the Micron Opportunity Fund of the Community Foundation of Northern Virginia.

Grant applications for this fund will be available from July 17, 2020, until July 27, 2020. All applications will be due by the deadline of 5:00 pm on July 27, 2020. Agencies who have already applied to the CFNSV for a 2020 grant from either the Cochran Family Fund or the Paul and Marta Rees Fund for a COVID related project or program do not need to reapply to be considered for a grant from this new fund.

Agencies wishing to view and apply for these grants can do so through the grant portal at our website, www.cfnsv.org. If your agency has not set up access to the CFNSV Grant Portal, please take some time to do so. The website is found here.

Feel free to contact the Community Foundation of the Northern Shenandoah Valley (CFNSV) if you have any problems accessing your account.

For more information, contact Larry Weiss, CFNSV Executive Director at director@cfnsv.org.

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Governor Northam COVID-19 update briefing – July 14, 2020; calls for stronger enforcement of COVID-19 guidelines

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Governor Northam joins the Virginia Emergency Support Team to share the latest updates on the COVID-19 response. Here are the highlights:

  • increasing statewide cases
  • increase testing
  • on average, 10,000 tests administered daily statewide
  • the state should increase the enforcement of face coverings and social distancing
  • reminded business owners that they have the right to deny service to someone who is not following the mask mandate or social distancing guidelines
  • plan to impose an earlier cutoff for alcohol sales at restaurants is also being considered
  • state continues to receive shipments of personal protective equipment, and hospitals have reported no shortages
  • school boards and universities will continue to make decisions regarding this school year
  • update on the rent and mortgage relief program
  • DMV locations continue to reopen
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